NEW JOINING KIT · EMPLOYEE ONBOARDING · BANGALORE + PAN-INDIA
New joining kits your hires actually unbox and post on LinkedIn
Bangalore's specialist for custom-branded employee onboarding kits. 4 budget tiers from ₹500 entry to ₹6,000+ leadership. Design, sourcing, custom branding, assembly, and ship-to-office or ship-to-home (pan-India and global). MOQ 25 fully-custom, 10 near-stock. 2-3 week standard turnaround.
Why Bangalore tech companies pick OfficeSmart for new joining kits
A great new joining kit is your first 60-second pitch to a new hire — before they have a laptop, before they meet the team, before they see the codebase. Most companies cobble it together at the last minute: T-shirt from one vendor, notebook from another, bottle from a third, a generic gift box that arrives in poly-bag. OfficeSmart consolidates the entire programme — design, sourcing, custom branding, assembly, packaging, individual ship-to-home for distributed teams — into one account. We've shipped onboarding kits for 200+ Bangalore SaaS, AI, and product companies since 2015, and we maintain a 30-day rolling buffer of standard items so emergency joiner kits ship in 3-5 days, not 3 weeks.
What we offer
- Entry tier — ₹500-₹800 per kit. For fast-growing startups onboarding 20+ hires per month. Custom-branded A5 notebook (80 GSM hardbound), Cello / Reynolds branded pen, 250-300ml branded ceramic or acrylic mug, cotton tote bag with company logo, welcome card from HR / CEO, 3-5 sticker pack, eco-friendly kraft outer box with foam insert.
- Mid tier — ₹1,200-₹1,800 per kit (most popular). Default for Series-A through Series-C SaaS / AI companies. Adds to entry tier: insulated 500-750ml stainless steel water bottle (Milton / Borosil / Servewell — laser-engraved logo), 180 GSM bio-washed cotton T-shirt (screen-printed company logo), premium Moleskine-equivalent notebook (debossed logo), branded 16-32 GB USB drive, single-origin coffee sachet or premium tea pouch, custom-printed magnetic-flap outer box.
- Premium tier — ₹2,500-₹3,500 per kit. For senior hires, leadership onboarding, customer success day kits. Adds to mid tier: premium hoodie / polo shirt (220 GSM, embroidered logo), Borosil Hydra 1L premium bottle (laser-engraved), 15"/16" branded laptop sleeve, Parker / Cross / Pilot engraved premium pen, founder-signed welcome card with personalised name plate.
- Leadership tier — ₹5,000-₹8,000+ per kit. For C-level hires, VP onboarding, board members. Adds to premium tier: Hydro Flask / Stanley premium bottle (laser-engraved), Apple AirTag holder with company logo, premium gift box from Channapatna / Bidri artisans, Mamra-grade almonds + Kashmiri walnuts + single-estate Coorg coffee, custom-bound diary with leather cover.
- Delivery models for distributed teams. Bulk delivery to office (batch onboarding cohorts). Individual delivery to new hire's home address pan-India (2-3 days via Blue Dart / Delhivery, per-shipment tracking, consolidated GST invoice). International delivery via LUT zero-rated export to 30+ countries — for remote-first companies with global hires. Multi-city split delivery for distributed offices.
- Standing-order automation for predictable hiring. Predictable monthly / weekly hiring? OfficeSmart maintains a 30-day rolling buffer of pre-assembled standard kits so new joiner kits ship in 3-5 days from HR notification — not 3 weeks. You email + CSV the new hire list, we dispatch within 24 hours. Quarterly review of kit composition and budget tier.
- Brief + budget tier. Tell us your target budget per kit, expected monthly hire volume, current branding assets (logo / Pantone), and any specific items you want included or excluded.
- Design + sample kit. We design the full kit, create a custom-printed outer box mockup, and ship a physical sample to your office for HR sign-off. Usually 5-7 days from brief.
- Bulk production + assembly. Bulk-source all components, custom-brand each item, assemble kits, quality-check, and label for delivery. Usually 10-14 days.
- Delivery — to office or to each hire. Bulk delivery to your office, or individual ship-to-home delivery for each new hire (you provide the CSV). Tracking link per shipment. Single GST invoice covering all kits.
- Pre-curated welcome kit components. See every notebook, bottle, T-shirt, hoodie, mug, lanyard, and premium artisanal item we stock for onboarding kit assembly. Pre-vetted vendors, Pantone-matched options, sustainable-tier alternatives.
From brief to first delivery in 2-3 weeks
- Brief + budget tier. Tell us your target budget per kit, expected monthly hire volume, current branding assets (logo / Pantone), and any specific items you want included or excluded.
- Design + sample kit. We design the full kit, create a custom-printed outer box mockup, and ship a physical sample to your office for HR sign-off. Usually 5-7 days from brief.
- Bulk production + assembly. Bulk-source all components, custom-brand each item, assemble kits, quality-check, and label for delivery. Usually 10-14 days.
- Delivery — to office or to each hire. Bulk delivery to your office, or individual ship-to-home delivery for each new hire (you provide the CSV). Tracking link per shipment. Single GST invoice covering all kits.
Transparent per-kit pricing across 4 tiers
Entry ₹500-₹800/kit (5+ items, basic branding). Mid ₹1,200-₹1,800/kit (8+ items, premium branding — most popular). Premium ₹2,500-₹3,500/kit (10+ items, hoodie + laptop sleeve included). Leadership ₹5,000-₹8,000+/kit (premium artisanal items + founder personalisation). All-inclusive of items, custom branding (screen-print / embroidery / laser-engrave), assembly, custom outer box, and Bangalore delivery. Pan-India individual ship-to-home adds ₹120-₹250 per kit. International courier ₹800-₹2,500 per kit depending on destination.
Frequently asked questions
Where can I order new joining kits / employee onboarding kits for a Bangalore startup?
OfficeSmart is Bangalore's specialist for new joining kits — covering design, sourcing, custom branding, assembly, and delivery across 4 standard tiers (₹500 entry / ₹1,500 mid / ₹3,000 premium / ₹6,000 leadership). Single point of contact, 25-unit MOQ fully-customised, 10-unit MOQ near-stock, pan-India shipping to remote hires' home addresses, international LUT zero-rated export to 30+ countries for global onboarding.
What's typically included in a new joining kit for a Bangalore SaaS startup?
A typical mid-tier (₹1,500) new joining kit from OfficeSmart contains: custom-branded A5 notebook, premium pen, insulated 500-750ml stainless steel water bottle (Milton/Borosil with laser-engraved logo), cotton T-shirt with company logo (180 GSM bio-washed), branded ceramic mug, single-origin coffee/tea pouch, sticker pack, USB drive, welcome card from HR/CEO, and a custom-printed outer box with magnetic flap. Higher tiers add hoodies, laptop sleeves, premium dry fruits, and founder-signed personalised notes.
How long does it take to get a custom new joining kit ready in Bangalore?
Standard custom-branded new joining kits from OfficeSmart take 2-3 weeks from order. Premium / leadership tier takes 3-4 weeks (premium items have longer sourcing time). Rush turnaround within 7 days is possible for entry/mid tier at +30% surcharge. For predictable monthly onboarding, OfficeSmart maintains a 30-day rolling buffer of standard kits so new hire kits ship in 3-5 days from your HR notification.
What is the minimum order quantity for new joining kits?
25 units for fully-customised kits (logo on every item, custom outer box). 10 units for near-stock assembly (logo only on outer box + welcome card; inner items un-branded but quality-curated). For one-off senior-hire kits (1-9 units), we can quote on premium near-stock at slightly higher per-unit price.
Can OfficeSmart ship new joining kits to each new hire's home address?
Yes — pan-India individual ship-to-home delivery is a core part of what we do for distributed and remote-first teams. You provide a CSV with new hire name, address, city, pincode, and phone. We ship individually via Blue Dart / Delhivery / DTDC. 2-day delivery to metros, 3-4 days to Tier-2 cities, 5-7 days to remote pincodes. Per-shipment tracking, consolidated single GST invoice. International ship-to-home available via DHL / FedEx to 30+ countries.
Do you customise the outer packaging box of the new joining kit?
Yes. Custom-printed outer box is standard from the mid tier upward (screen-print or full-colour digital print with your logo, Pantone colours, brand graphics). Mid-tier uses magnetic-flap cardboard; premium/leadership uses rigid box with foam insert. Eco-friendly kraft cardboard available for ESG-aligned brands. We can also include a personalised name plate (+₹30-150 per kit) and founder-handwritten note (limited quantities).
How much should a Bangalore startup budget per new joining kit?
Entry tier ₹500-800 per kit for fast-growing startups with 20+ hires per month (basic branded items). Mid tier ₹1,200-1,800 is the default for Series-A through Series-C SaaS / AI companies (premium items, custom outer box — this is the most popular tier). Premium ₹2,500-3,500 for senior hires and leadership onboarding. Leadership tier ₹5,000-8,000+ for C-level and board members with artisanal items and founder personalisation. All-inclusive of items + custom branding + assembly + Bangalore delivery.
Can the new joining kit include a custom T-shirt and hoodie with our brand colours?
Yes. Custom T-shirts and hoodies are standard inclusions from the mid tier upward. We use 180 GSM bio-washed cotton (T-shirts) and 220 GSM heavyweight cotton (hoodies) sourced direct from Tirupur OEMs. Logo printed via screen-print (multi-colour Pantone matched) or embroidery (premium polo / hoodie). Sizes XS to 3XL. Your new hire fills a sizing form post-offer-acceptance; we match to their size in the kit.
Is there an integration with our HRMS for automated joining kit dispatch?
For Series-B onward customers we set up a Slack / email / CSV-import workflow where your HR team can add new hire details directly. We trigger dispatch within 24 hours of notification. Direct API integration with HRMS (Greythr, Zoho People, Keka, Darwinbox, BambooHR) available for high-volume customers (50+ hires/month) — contact us for scoping.
Get a sample new joining kit shipped to your HR team
Tell us your target budget tier and we'll ship a physical sample to your office in 5-7 days — no commitment, no obligation. Then iterate with HR on inclusions and branding.