Coffee Vending RFP Template for Bangalore Procurement Teams

Published 2026-03-18 by Barath A. R.

Scope section

Number of machines and locations
Expected daily cup volume
Preferred coffee brand(s)
Payment model preference (per cup / fixed monthly)
AMC and service SLA expectation

Pricing asks

Per-cup rate breakdown (machine, ingredients, service)
Fixed monthly rate for the same volume
Extra-usage surcharge (if volume exceeds commitment)
Escalation clause (annual price hike cap)

Service asks

Response SLA (hours, on-site)
Spare parts coverage
Backup machine within 24 hours for critical issues

Scoring (weighted)

Price: 40%
Service SLA: 30%
Brand + taste: 20%
Reference quality: 10%